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Careers

Marketing Coordinator & Executive Assistant

Posted November 11, 2026

Full-Time (Remote | Must be US-based)

 

We're looking for a full-time Marketing Coordinator & Executive Assistant to join our team!

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This is a unique role that combines creative marketing work with administrative and organizational support. The majority of your time will be spent executing marketing projects for our clients, including email marketing, website updates, and digital content creation. You'll also play a key role in Totus Media's day-to-day operations, assisting with project coordination, client communications, scheduling, and other administrative responsibilities.

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We're looking for someone who's exceptionally organized, a strong communicator, comfortable learning new things, and excited to take ownership of projects from start to finish.

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What You’ll Do

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Marketing Coordination (Approximately 60-70%)

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  • Draft, build, and schedule email marketing campaigns and newsletters

  • Make routine website updates, including adding or editing text, images, blog posts, and other content

  • Design graphics and marketing materials for email campaigns, websites, and other digital platforms

  • Write and edit marketing copy

  • Communicate directly with clients

  • Monitor basic marketing performance and help compile reports for clients

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Executive & Administrative Support (Approximately 30-40%)

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  • Assist in managing projects, priorities, and day-to-day tasks

  • Coordinate meetings, appointments, and client communications

  • Prepare invoices, proposals, contracts, and other business documents

  • Maintain organized files, records, and internal systems

  • Assist in managing the owner's inbox, calendar, schedule, and daily priorities

  • Help identify ways to improve workflows and make the business more efficient

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What We're Looking For

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Must-Haves:

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     The Technicals:

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  • Excellent writing, editing, and communication skills

  • Exceptional organization and attention to detail

  • Strong computer skills and comfort learning new software and digital tools

  • Basic familiarity with social media platforms and digital marketing

  • Ability to manage multiple projects, prioritize tasks, and meet deadlines

  • An eye for good design and the ability to create clean, professional-looking materials

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     The Intangibles:

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  • Initiative and independence. We want someone who takes ownership of their work, anticipates needs, and proactively finds ways to help without waiting to be asked.

  • Organization and reliability. You'll be juggling multiple clients, projects, and responsibilities. You need to be someone who keeps track of the details and consistently follows through.

  • Adaptability and willingness to learn. No two clients or projects are alike. You should be comfortable learning unfamiliar platforms, taking on new responsibilities, and figuring things out along the way.

  • Professionalism and communication. Our clients are predominantly nonprofits, schools, and religious organizations. We're looking for someone who communicates thoughtfully and professionally with all types of people.

  • Self-motivation. With a fully remote position, you must be able to manage your time, stay productive, and complete tasks without in-person supervision.

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Nice-to-Haves:​

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  • Experience in marketing, communications, administrative support, or a related field

  • Experience with nonprofit, educational, or faith-based organizations

  • Familiarity with Canva or other graphic design tools

  • Experience with WordPress, Squarespace, Wix, or other website builders

  • Experience with email marketing platforms such as HighLevel

  • Experience with project management tools and CRM systems such as ClickUp

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Position Details

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  • Schedule: Monday–Friday, 40 hours/week. ~8:30am–5:00pm Central Time (~30-minute lunch). Some scheduling flexibility possible

  • Location: Fully remote

  • Salary: $50,000/year

  • Report to: Ben Friedman, Owner, Totus Media. Regular team check-ins and collaboration with other team members

  • Benefits: PTO, health insurance stipend, 3% SIMPLE IRA match, company-provided software and equipment as needed

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To Apply

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Send your portfolio, resume, and a brief note about why you’re interested in this role to ben@totusmedia.co. We can’t wait to meet you!

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